The January 31 Deadline

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Most people associate tax season with income tax deadlines so it’s easy to forget about other forms they may need to file for the January 31 deadline. So what other forms should business owners know about? The IRS requires business owners to file wage statements (W-2s) and independent contractor forms (1099-NEC) by January 31. Employers must report wages, tips and other compensation paid to an employee on such forms.

Independent Contractor Forms

Businesses who pay independent contractors must file Form 1099 and report the non-employee compensation.

They have to report payments of at least $600 on Box 7 of the 1099-NEC form. Payments made to corporations are not subject to 1099-MISC unless those payments are for legal services. The contractor will fill out form W9, providing the name, address, SSN or EIN and US citizenship or residency status. Payments to foreign contractors are not subject to 1099.

Wage Statement Forms

Other required employer forms include Form W-2, Wage and Tax Statement, Form W-3, and Transmittal of Wages and Tax Statements with the Social Security Administration.

How to File for the January 31 Deadline

While it may seem like a nuisance, filing these forms serves as an additional measure to prevent fraud. This is because the IRS verifies the income reported by individuals from the January 31 deadline with their income tax returns.

Like most federal forms, taxpayers conveniently have the option to paper-file or e-file these forms. Be aware that failure to file them on time will result in penalties from $50 to $260 per return.

Additionally, intentional disregard is subject to a penalty of $530 per return, so hang on to your hard-earned cash and file these on time!

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Can Cleer Tax Help Me Reduce Tax Liability?

Absolutely! At Cleer Tax, our dedicated team is committed to addressing the distinct requirements of your business.

We provide comprehensive tax advisory services tailored to your specific needs, covering every aspect of compliance and optimization – including helping you reduce tax liability wherever possible. Our goal is to ensure that you capitalize on every available opportunity, leaving no stone unturned when maximizing your tax benefits and minimizing any potential liabilities.

Cleer provides Corporate Income Tax Packages encompassing federal and state income tax filings for a hassle-free experience. Our comprehensive new company setup package offers tax consultation, bookkeeping, and a chart of accounts set up to help you do it right from the start. We also offer all-inclusive bookkeeping packages, which include your monthly statements plus your federal and state tax returns.

If you need any help reducing your tax liability, schedule a consultation, or feel free to contact us.

Author Bio
David McKeegan
David McKeegan, the founder of Cleer.Tax is both an MBA and Enrolled Agent. As an entrepreneur and small business owner himself, he really understands the pain points that company owners and founders have in regards to tax compliance and having clean financial statements. What really differentiates David is his ability to distill complicated tax matters into layman’s terms, making the advice actionable and accessible to all.
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